Procurement Internship – Regional Logistics Unit

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The IFRC’s Global Logistics, Procurement and Supply Chain Management Department (LPSCM) is a core function supporting the IFRC humanitarian action. The GLS operates on a cost-recovery basis and has a global network including: – A headquarters-based LPSCM management in Geneva – A LPSCM office in Dubai – Four zonal logistics units located in Panama, Kuala Lumpur, Nairobi and Beirut – Logistics hubs – Country-based logistics set-up Link to the IFRC web-site: www.ifrc.org Link to the LPSCM web pages: www.ifrc.org/logistics This role is based in Panama, but operates as part of a Logistics, Procurement and Supply Chain Management Department and therefore international travel may be required particularly throughout the Americas Region.

Job Purpose

The Regional Procurement Intern will support the Operational Procurement Senior Officer to carry out procurement task at country, regional and international level in assistance to Federation Operations within the Americas Region. The Regional Procurement Intern will provide support executing procurements in HLS (Procurement Software) and developing the regional supplier’s data base in coordination with the Regional Senior Operational Procurement officer.

Job Duties and Responsibilities

Key Objectives

  • To support the execution of the purchase of goods and services for Operations, PNS’s and other parties as directed /requested by the Americas Operational Procurement Senior Officer while implementing Federation standard procurement practices and procedures, ensuring all purchased goods meet required Federation technical standards for delivery in a timely and cost-effective manner.
  • Support in maintaining complete files to full audit trail standard on each procurement carried out as per standard filing procedure including procurement file checklists.
  • To support in producing regular, timely and accurate narrative reports as required.
  • To support in maintaining the LR management table updated.
  • To support in maintaining and developing the regional supplier’s database.

Methodology

The Regional Procurement Intern will support the Operational Procurement Senior Officer to carry out procurement task at country, regional and international level in assistance to Federation Operations within the Americas Region. The Regional Procurement Intern will provide support executing procurements in HLS (Procurement Software) in coordination with the Operational Procurement Senior Officer.

Required outputs

  • Provide a final report of all the activities of the internship.
  • To support the execution of the purchase of goods and services for Operations
  • Support in maintaining complete files to full audit trail standard on each procurement
  • To support in producing regular, timely and accurate narrative reports as required.
  • To support in maintaining the LR management table updated
  • To support in maintaining and developing the regional supplier’s database.
  • Provide a complete debriefing at the end of the contract to the person chosen by the Head of the Regional Logistics Unit.

Education

Logistics, business or related area

Experience

  • Knowledge, skills and languages
  • Capacity to adapt to multi-cultural environments, preferred

Competencies and values

  • VALUES: Respect for diversity, Integrity, Professionalism, Accountability
  • COMPETENCIES: Communication, Collaboration and Teamwork, Judgement and Decision Making, National
    Society and Customer Relations, Creativity and Innovation, Building Trust

Comments

Please bear in mind the following important facts when submitting your application:

Interns are not entitled to a salary or benefits from the Federation
The Federation will provide the intern with a daily allowance which will serve to cover the cost of meals and
other related expenses
Interns are not eligible for payment of overtime
Interns are solely responsible for making their own logistical arrangements (visa, travel, accommodation,
insurance, etc.) as well as for their cost prior to starting the internship
The IFRC accepts no responsibility to provide medical insurance, or for costs arising from accidents and illness incurred during the internship.
Interns are required to provide a copy of their health and accident insurance certification
This internship is open to local and international applicants who are currently-enrolled in a university or equivalent level, or have graduated recently (normally within 1 year from the date of hiring) in an area that is compatible with the above description.

To apply, click here